Policies & Procedures


Policies & Procedures


At Camp W, we take ticks very seriously. During the summer, we do regular tick checks. Here also is a link to our staff protocol for Tick Checks. Ticks are everywhere, but with regular checks we can help keep them at bay. Bug sprays are very effective so prefer natural repellents applied to clothing or skin. Deet is allowed and ale to be applied by campers as needed. Another effective option is clothing only applications like permethrin that a single application should last the whole session of camp.

food & Allergies

We are proud of the delicious, nutritious meals that we serve and how campers participate in various aspects of meal production by working in gardens, collecting eggs, learning to cook, cleaning up, and other activities. Camp W can likely accommodate children who are unable to eat meat, dairy or gluten. We also ask in advance to learn about camper allergies with our forms and do our best to reasonably accommodate all that we can (such as peanut, egg, etc.).  Currently we can’t with 100% certainty guarantee Celiacs a gluten free environment.


CW can only administer prescription drugs in accordance with direction from licensed medical personnel (not a parent or guardian). CW must have either a written prescription or the original labeled bottle of medicine; and you must supply our camp nurse with enough medication for the camper’s time at camp. You are required to provide a doctor's written order and information on any medication (prescription or O.T.C.) that your child may be taking during programs. All medication must be in its original container. When you sign your child into the program a designated instructor will sign in any medication and will carry it until needed by your child. When the program is over, be sure to sign out your child's medication.

Physical & Behavioral

Campers at CW must be able to move daily on foot over uneven and natural terrain. They must be able to sleep outside in rustic wooden or canvas structures with other campers and staff. They must be able to lift and carry a backpack for hiking and trips, as well as eat provided meals and hydrate regularly. We ask that all campers follow directions and participate willingly in camp activities, daily chores and community living activities, and; refrain from violence, verbal assault, bullying or any similar behavior. See more information in our handbooks here for further information about physical and behavioral expectations for your camper.

Refund & Cancellation

There will be no refunds given for cancellation of preschool-age programs for weather-related reasons.

Should you choose to cancel an enrollment for any reason, our refund policy is as follows:

1. If you cancel 30 or more days prior to the program starting date, you are entitled to a full refund, minus the deposit.

2. If you cancel between 29 and 14 days prior to the program starting date, Camp Waubanong will retain half the program tuition.

3. If you cancel fewer than 14 days prior to the program starting date or after the program has begun, there will be no refunds.

camp "To Bring" Policy

For your child's safety and enjoyment, it is essential that he or she has what s/he needs on every day of our program. If even one child is unable to stay warm, we may need to shorten our outside time for safety. If your child arrives at camp without the proper gear, our staff may decide it is not safe for her or him to stay. In this situation you would be asked to return with your child later in the day and with adequate gear.

It is part of our job to help you learn how to dress your child appropriately for our program. 

Please use our packing lists for the Camp your child is enrolled in for exactly what we think you will need.

Scholarship Information

Camp Waubanong is committed to making our programs available to as many people as possible. To this end, we generate scholarships via our sliding-scale fee on a program-to-program basis. Any contributions made over the minimum of the sliding scale for all our programs is considered a contribution to our scholarship fund. Thus, scholarships are limited to the sum of these funds and are awarded based on equitable distribution.

What to know about scholarships before applying:

  • The maximum scholarship we can supply for any program is outlined below by program type.

  • Full scholarships are considered under extenuating circumstances, and on a case by case basis, but are rare.

  • Scholarship applications must be submitted a minimum of 14 days before the program start date.

Maximum scholarship by program:

  • Adult Workshops: 50% of program cost up to $75.

  • Summer Camp: $75 per week of summer camp.

How to apply:

  • When submitting a scholarship application, please remember that no space can be held without a deposit. If participation is contingent upon scholarship funding, please submit your scholarship application with a check or credit card payment for the deposit in order to hold your spot in the desired program. If you are applying for a scholarship for more than the maximum amount, please call our office at 802-490-5550.

  • After submitting your scholarship application, please also complete the Registration Form for the program your child would like to attend.

  • We will often get back to you about your scholarship application within one week of submission.

  • Please find the scholarship application here: Camp Waubanong Scholarship Application

Late Pick-Up Policy

Our staff have families, too! If your child remains in our care beyond the appointed pick up time we reserve the right to charge you for the additional supervision costs incurred. The cost is $15 for each fifteen minute increment or portion thereof. By signing the registration form you agree to this policy and agree to be charged accordingly.

Camp Forms

Camp Forms

We rely on our online registration to keep our administrative expenses as low as possible, but the following forms or applications could be useful.  Please login to your account through our REGISTRATION page to complete camper health forms, waiver, and general registration forms.


The following forms are required and can be completed and submitted all online:

To check in, each camper needs:

 Registration form (can be completed and submitted online)

 Completed Health Form (can be completed and submitted online)

 Camp Release Form (can be completed and submitted online)

 Camp Permission Form (can be completed and submitted online)

 SFSP Form (optional)